⚖️ Inspections required by law come with fixed dates and an auditor who will ask for the protocol. Keep them in one place with their dates, and find them with one click.
Mark the type as statutory
Open Manage inspection types. It sits in the inspection type picker when you create an inspection, and needs the Admin or Owner role.
Pick the type, or click New inspection type, and switch on Statutory inspection: Enable to mark this inspection type as required by law or regulation.
A new organization starts with a set of types, several already marked statutory, such as Ventilation inspection, Elevator & lift and Electrical audit. Check them against what applies to your buildings and your country.
Set up the inspection
A statutory inspection is set up like any other: pick the location and the type, add the tasks, set the schedule to the interval the rule gives you, and set the Assignee, often the contractor or inspector who performs it. See Set up an inspection. An external inspector needs a member account on your sites; see Invite a member.
Find them with one click
In Inspections, the inspection type filter groups every statutory type under Mandated inspection, so one choice lists everything required by law across the selected site or the whole portfolio. Filter on Status to see what is Upcoming and what is Overdue; an inspection past its due date shows as Overdue from the next day.
Keep the protocol
When the inspection is done, put the record where the auditor will look. Under Attachments on the inspection, click Add new and upload the protocol as a PDF or photos. A report that lives elsewhere goes under Link; it opens in a new tab from the card. Photos taken during the round stay on the task they belong to. If Kiwa performs the inspection in Sweden, the protocol arrives on its own. See Connect Kiwa and Q3web.
If it doesn't work
I cannot switch on Statutory inspection
Inspection types are managed by Admins and Owners. Ask one to mark the type.
An inspection is missing under Mandated inspection
Its type is not marked statutory. Mark the type, and every inspection of that type follows.
