Which web-based property system fits operations and management?

A web-based property system runs directly in the browser or on the phone, without installation, so the whole team works with the same information wherever they are. Most property managers work with two kinds of systems: one for rent and leases, and one for the operations and maintenance of the building itself. The second kind is Vyer, and it is where the information from both can come together in one place.

What is the difference between a tenancy system and a property management system?

A tenancy system keeps the business in order: contracts, rent invoices, areas and tenants. A property management system keeps the building in order: drawings, installations, work requests and inspections.

Both are needed, but they need to be connected. The problem arises when they are not, and someone has to look for the same details in two places. Every work order and asset in Vyer is linked to the right place in the building, and tenancy details such as tenant and object number can be linked to the right space too.

What sets a property management system with a digital twin apart from a register?

Many property management systems are, at heart, registers: lists of assets, work orders and documents. The information is there, but it is not linked to where in the building it belongs. The technician who has to fix a fault still needs to know where the unit is.

In a digital twin, every work order, asset and round belongs to a place in the building. You see the fault where it is, in the right space on the right floor. It also means the knowledge stays in the building when someone leaves, changes role or is on leave, instead of disappearing with the person.

Why does it matter that the system is web-based?

Because property management does not only happen at a desk. The technician needs to see the space they are standing in, not just the view from the office. With a web-based system, the technician opens the indoor map on the phone, finds the right asset and submits a work request on site.

It also makes sharing easy. Colleagues, suppliers and tenants can be invited without anyone installing anything, and everyone sees the same version.

Simplicity is also what decides whether the system is actually used. Fryshuset, which runs youth activities, education and culture in eight cities, puts it like this:

We have had digital systems for a long time, but it is only when it is this simple that everyone actually uses it. Opening the drawing on the phone, seeing the room in 3D and knowing straight away which technical systems are where, that changes the day to day.
— Andreas Lindström, Head of Property Management, Fryshuset

How quickly can you get started?

Faster than many expect. You search for your address in Vyer, and the property boundaries are already there, taken from official map data. Add your buildings, and you can start working the same day.

Then you build on it at your own pace. Assets, rounds and documents are added when the need arises, and a building can be upgraded to a full 3D model later without losing anything that has already been registered.

What should a web-based property management system be able to do?

The most important thing is that information is linked to a place. A work order that knows which space and which asset it concerns saves time for whoever has to fix it. Beyond that, the system should handle scheduled inspections and rounds, assets with model, status and warranty, drawings that are kept up to date, an overview of which rental objects are vacant or let, and export to Excel and PDF.

Book a demo to see what your property looks like in Vyer.